Government: Office of the Local Civil Registrar

 

Office of the Local Civil Registrar

 
OFFICE OF THE LOCAL CIVIL REGISTRAR
Services Requirements Step/Process Person Responsible Max. Time Fee
1. Registration of Birth
  • on time
  • late / out of town
1. On-time
(within 30 days)
1.  Application Form
2.  CTC or sedula
3.  Marriage Certificate
4.  OR from MTO
(P50.00/copy)

2. Late / Out of Town (after 30
     days)
1. Negative Cert.
(NSO)
2. Joint Affidavit
with 2 witnesses
3. Marriage Contract (Parents/Applicant)
4. Baptismal Certificate
5. School Record
(Form 137-E)
6. Voter’s Affidavit
7. CTC
8.  Barangay
Certification
9. OR from MTO
(P50.00/copy)
Step 1:
Receives and type entries in the Certificate of Live Birth (COLB)
Cornelia Agustin
and/or
 
15 mins. P300-1,000 (RKCR)
Step 2:
Review  the entries to check  if  spelling, dates and vital information are entered to  correctly & signed by informant/
Signature of  Office Head
Lolita Panganiban

Informant/attendant
2 mins.
Step 3:
Recording in the Registry of  Live Birth
Marcial Espinosa 10 mins.
Step 4:
Release of the documents (after 10 days  posting if late registration)
Cornelia Agustin 10 mins.
Cornelia Agustin
and/or
Lolita Panganiban
15 mins.
  For out of town (add’l
10. Affidavit of out of town delayed registration
Step 5: (for out of town)
Send  to  RKCR
Cornelia Agustin 20 mins.
  • Certification
1.Application
2. Authorization Letter & ID of the document owner and ID of the person authorized
Step 1:
Verification from records & typing of request
Cornelia Agustin
and/or
Lolita Panganiban
5 mins. P 50.00
Step 2:
Payment of certification fee
MTO 5 mins.
Step 3:
Signature of the Head of Office
Marcial Espinosa 1 min.
Step 4: Release of the request Cornelia Agustin
and/or
Lolita Panganiban
1 min.
  Legitimation
1. Filled-up request slip
2. COLB (NSO)
3. COM (NSO)
4. CENOMAR (NSO)
5. Affidavit of
Legitimation
6. OR from the MTO
(P50.00)
7. Affidavit of 
Admission of
Paternity/
Acknowledgement 
(if not acknowledged
(AOP/AOA)
Step 1
Recording of legal instrument
Cornelia Agustin 3 mins.
Step 2:
Certification of COLB, COM , Affidavit of legitimation
Marcial Espinosa 3 mins.
Step 3:
Annotation inthe Registry Book / COLB / Issue certificate with annotation
Cornelia Agustin 15 mins.
  • Out-of-town
- do - Step 1.
Receives requirements
Cornelia Agustin 1 min. P300-1,000
RKCR
Step 2.
Certifies if applicable
Marcial Espinosa 15 mins.
Step 3.
Send to RKCR
Cornelia Agustin 5 mins.
Suplemental Report 1. Certificate of Live Birth
2. Affidavit of supplemental report
3. (2) documents as proof
Step 1:
Verification from records/Recording of affidavit in the Book of Legal Instruments/
Annotation
Cornelia Agustin 7 mins. P 50.00
Step 2:
Payment of certification fee
MTO 5 mins.
Step 3:
Signature of the Office Head
Marcial Espinosa 1 min.
Step 4:
Release of the request
Cornelia Agustin 1 min.
Registration of Birth Under RA 9255 (With paternity acknowledgement 1. Duly filled
application form
2. Birth Certificate
(4 xerox copies)
3. CTC (father &
mother)

4. OR from MTO
(P50.00)
If not acknowledged by the father:
1.  Affidavit of
Acknowledgement or Admission of Paternity
Step 1:
Type entries in the AUSF Form
Cornelia Agustin 5 mins.   P 50.00
P 50.00
Step 2:
Secure signature of the father and mother / Head of Office
Payment of:
  • Certification fee
  •  Registration of AUSF
Marcial Espinosa


MTO
MTO
3 mins.

5 mins.
Step 3:
Annotate COLB 102/
Annotate Civil Registry / Book / Recording  of the AUSF/AOA/AAOP in the Book of  Legal Instruments
Cornelia Agustin 15 mins.
Step 4:
Release certification with annotation
Cornelia Agustin 2 mins.
  Out of Town
Same as above
Step 1:
Type entries in AUSF
Cornelia Agustin 15 mins. P300-1,000 RKCR
Step 2:
Sign the AUSF form by the father and mother/ Head of Office &
Marcial Espinosa 3 mins.
Step 3:
Send to RKCR
   
2.  Registration of Foundling (OCRG Form 101) 1.  Duly filled up application
2.  Affidavit of Foundling by Finder
3.  Barangay/Police Report
4.  DSWD /MSWD Certification
Step 1:
Typing of Entries in OCRG Form 101
Secure signature of the Informant/Administering Officer/Office Head
Cornelia Agustin 10 mins. P 50.00
Step 2:
Payment of fee
MTO 5 mins.
Step 3: Recording in the Book of Registry /Release Cornelia Agustin 10 mins.
3.  Registration of Marriage
a.  On time
  • within 15 days
    (regular)
  • within 30 days
    (exceptional)
b.  Late/Out-of-Town
ON TIME
Presentation of Certificate of Marriage
Step 1:
Signature of Office Head/Recording and issuance
Marcial Espinosa
Lolita Panganiban
10 mins. P300-
P1000.
(RKCR)
LATE/OUT OF TOWN (DELAYED)
1.  NSO negative
2.  Affidavit of late registration
3.  Documents as proof (i.e.COM, birth certificate of children)
4. Affidavit of Out-of-Town, Delayed Registration
Step 1:
Typing of entries in the COM/Posting of the Notice of Registration /Release of the request
(After 10 days of posting)
Signature of Office head
Cornelia Agustin

Marcial Espinosa
5 mins.

1 min.
Step 2:
Recording in the Registry of Marriage
Lolita Panganiban 5 mins.
Step 3 (for out of town)
Send to RKCR
Cornelia Agustin 20 mins.
c. Certification
  • available
  • not available
  • destroyed
Verbal or filled up
request slip
Step 1:
Verification from records/Typing of the request
Cornelia Agustin/
Lolita Panganiban
10 mins. P 50.00
Step 2:
Payment of certification fee
MTO 5 mins.
Step 3:
Signature of Office Head/ Release of the request
Marcial Espinosa
Cornelia Agustin/
Lolita Panganiban
2 mins.
Supplemental Report 1. Certificate of Marriage
2. Affidavit of supplemental report
3. (2) Documents as proof
Step 1:
Verification from records
Recording of the affidavit in the Book of Legal Inst.
Annotation
Cornelia Agustin 10 mins. P 50.00
Step 2:
Payment of certification fee
MTO 5 mins.
Step 3:
Signature of Office Head
Marcial Espinosa 1 min.
Step 4:
Release of the document
Cornelia Agustin 1 min.
4.  Registration of Death / Fetal Death
a.  ON TIME
(within 30 days)
(report death
incident to MHO
within 48 hours)

b. LATE
ON TIME
Presentation of certificate of death / certificate of fetal death
(COD 103/COFD103A)
Step 1:
Verification of entries in the COD/COFD
Lolita Panganiban 10 mins. P 50.00
Step 2:
Posting (for late)
LATE
Presentation of COD103
/COFD 103A Affidavit of Late Registration Certificate of Death (Church or Funeral Parlor)
Photo NSO Negative
Step 3:
Payment of miscellaneous fee
MTO 5 mins.
Step 4:
Signature of the Office Head
Marcial Espinosa 1 min.
Step 5:
Recording in the Register of Death/ Release of the document
Lolita Panganiban 3 mins.
c. Certification Application Step 1:
Verification
Cornelia Agustin/
Lolita Panganiban
10 mins. P 50.00
Step 2:
Payment of fee
MTO 5 mins.
Step 3:
Type entries
Cornelia Agustin/
Lolita Panganiban
5 mins.
Step 4:
Sugnature of the Head of Office
Marcial Espinosa 1 min.
Step 5:
Release of the document.
Cornelia Agustin/
Lolita Panganiban
1 min.
d. Supplemental Reports 1. Application (COD/COFD)
2. Affidavit of Supplemental Report
3. Documents as proof
Step 1:
Verification/recording of
Affidavit in Book of 
Legal Instruments
Annotaion.
Cornelia Agustin 7 mins. P 50.00
10 mins.
Step 2:
Payment of fee
MTO 5 mins.
Step 3:
Sugnature of the Head of Office
Marcial Espinosa 1 min.
Step 4:
Release of the document
Cornelia Agustin 1 min.
e. Out of town
  1. Application
  2. NSOI Negative
  3. Joint Affidavit of Witnesses
  4. Affidavit of Out-of-Town Delayed Registration
  5. Cert of Death (church/funeral parlor)
  6. Photo
Step 1:
Type entries
Cornelia Agustin
5 mins.

P300-1,000
(RKCR)

Step 2:
Signatures of Informant and Head of Office
Marcial Espinosa 3 mins.
Step 3:
Send to RKCR
Cornelia Agustin 5 mins.
5. Application for Marriage License 1. Filled up request
slip
2. Birth Certificates
(both parties)
3. CTC (both parties)
4. Consent (18-20 y/o)
5. Advise (21-24 y/o)
6. CPMC
7. Legal Capacity to
marry (if foreigner)
  • Cert, of Death (if  widow)
  • Court Decision and Cert. of Marriage 
    with annotation (if annulled)
8. CENOMAR
Step 1:
Payment of application  for marriage license fee
MTO 5 mins. P 100

P 2.00
Step 2:
Type entries /Ask  applicants to sign the application/ Accept
payment of Marriage License/Recording in the civil registry book
Cornelia Agustin 10 mins.
Step 3:
Posting (10days)
   
Step 4:
Release after 10 days
Cornelia Agustin 5 mins.
Step 5:
Signature of Head of Office
Marcial Espinosa 1 min.
           
For inquiries and other information please contact:

MUNICIPAL CIVIL REGISTRAR
Tel. Nos. : (044) 2156-418 / (044)676-1234
Email: pulilan.gov@gmail.com

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