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Request for Foreign Travel Authority

How long will it take for a Travel Authority to be approved?


Answer :  Approval of a travel authority depends on the timeliness of the request, complete with supporting documents, and the availability of the approving authority.

What are the requirements in securing a Travel Authority?


Answer :  A request for a Travel Authority must be filed and submitted in the following manner:

  1. Letter request stating the nature and purpose of the travel, indicating also the inclusive dates and place(s) of destination;
  2. Endorsement from the DILG Regional Director, Provincial Director, City Director, City Local Government Operations Officer or Municipal Local Government Operations, as the case maybe;
  3. Endorsement from the Provincial Governor, City Mayor or Municipal Mayor, as the case maybe;
  4. Endorsement from the TESDA or CHED, and a copy of the acceptance or invitation-letter from the organizer or donor, in case of study trip;
  5. Endorsement from the DTI Central or Regional Office if the travel is for trade and investment purpose;
  6. Invitation from the host country, sponsoring agency or organizer, in the event of a non-study trip;
  7. Statement as to the immediate and direct benefits to the local government, when the travel involves the use of public funds;
  8. Sworn statement attesting that no administrative charge or criminal case has been filed against the applicant;
  9. Clearance from Money and Property Accountabilities; and
  10. Duly accomplished application for a leave of absence, in the case of a Provincial Governor or Mayor of Highly Urbanized City or Independent Component City, when the purpose of the travel is personal in nature.

When does a foreign travel entitle to the use of public funds?


Answer :  

  1. A study trip is a short term technical training or scholarship grant which is either processed or coordinated by the TESDA or CHED, or by other local or international agencies or entities, agencies of the national government, or foreign government, can be authorized to use for public funds, i.e., pre-departure expenses in the amount not exceeding PhP1,500.00. The payment of international airfare (economy) can be allowed, if it is not provided by the sponsoring agency/host country.
  2. The following purposes where the use of public funds, i.e., payment of international airfare (economy) and a travel allowance per UNDP DSA Rates pursuant to OP EO No. 298 s. 2004, may be authorized under the category of a non-study trip:
    1. To attend conferences or seminars sponsored by foreign governments or international government organizations to which the Philippine Government is committed or invited to send representatives or participants;
    2. To attend conferences or seminars sponsored by local or foreign private organizations. Provided, that if the activity is sponsored by an international private organization, invitations thereto should be sent through their respective governments to the Philippine Government;
    3. To attend activities that are clearly intended to promote local government technical exchange and cooperation;
    4. To undertake site or product inspection that are clearly stipulated in duly perfected contracts; or
    5. To undertake any other official mission which cannot be assigned to any other Philippine Government Official or Officials already abroad.

Who approves the travel authority?


Answer :  

  1. The Secretary of Interior and Local Government is the approving authority on:
    1. Requests of Provincial Governors, and Mayors of Highly Urbanized Cities and Independent Component Cities for authority to travel abroad, regardless of the nature and duration of such travel.
    2. Requests of other elective local officials for authority to travel abroad, when the foreign trip exceeds more than three (3) calendar months, during a period of emergency crisis, or when it involves the use of public funds.
    3. Requests of local government appointive personnel for authority to travel abroad on a study trip to attend short term technical training, diploma courses and post graduate studies, and involve the use of public funds.
  2. The Undersecretary for Local Government is the approving authority on:a. Requests of Provincial Vice Governors, Mayors of Component Cities and Municipalities, City Vice Mayors, Municipal Vice Mayors and Members of the Sangguniang Panlalawigan, Panlungsod, and Sangguniang Bayan, for authority to travel abroad on a study or non- study trip, on official time only.b. Requests of local government department heads and division chiefs for authority to travel abroad on a study or non-study trip, on official time only.
  3. The Director, Bureau of Local Government Supervision is the approving authority on requests of other local government appointive personnel for authority to travel abroad on a study or non-study trip, on official time only.
  4. The DILG Regional Director is the approving authority on requests of barangay elective and appointive officials and employees, for authority to travel abroad on a study or non-study trip, on official time only.

Lupong Tagapamayapa

Can an individual file a case directly in court?


Answer :  No, unless personal confrontation of parties has already taken place and resulted to a failure in the settlement of such case.

How many lupon members are there?


Answer :  According to the Revised KP Law, the lupon is composed of the punong barangay and ten (10) to twenty (20) members. The lupon shall be constituted every three (3) years.

Lupong Tagapamayapa Source


Answer :  These FAQs are sourced from the book titled, â œCOMPREHENSIVE GUIDEBOOK ON KATARUNGANG PAMBARANGAY,” authored by Juanito S. Ortiz. For other information on Katarungang Pambarangay, contact the author thru telephone no. 3846865 or 09209011634.

Non- conciliable cases brought to the barangay


Answer :  This is a common occurrence, wherein disputes in the neighborhood, civil or criminal, beyond the jurisdiction of the lupon to settle are accepted by the punong barangay and even conciliated by the pangkat. There is no law, issuance or ruling prohibiting or penalizing a punong barangay from accepting complaints and grievances, especially when both contending parties are his constituents.

What are the functions of the lupon?


Answer :  Functions of Lupon

  1. Exercise administrative supervision over the conciliation panels
  2. Meet regularly once a month to provide forum for exchange of ideas among its members and the public on matters relevant to the amicable settlement of disputes and to enable various conciliation panel members to share with one another their observations and experiences in effecting speedy resolution of dispute; and
  3. Exercise such other powers and perform such other duties and functions as may be prescribed by law or ordinance.

What are the qualifications of a lupon member?


Answer :  The person is a resident or working in the barangay and not disqualified by law for some reason and must possess integrity, impartiality, independence of mind, sense of fairness and reputation of probity may be appointed member of the lupon.

What disputes and offenses are not covered by the katarungang pambarangay?


Answer :  Sec 408 of the LGC enumerates the instance that is not subject to amicable settlement:

  1. Where one party is the government or any subdivision or instrumentality thereof
  2. Where one party is a public officer or employee and the dispute relates to the per
  3. Offenses punishable by imprisonment exceeding one year or a fine P5,000.00
  4. Offenses where no private party or individual is offended (like traffic violations, jaywalking, vagrancy, sidewalk vending, mendicancy, and prostitution)
  5. Where the dispute involves real properties located in different cities or municipalities, unless the parties thereto agree to submit their differences to amicable settlement by an appropriate lupon.
  6. Disputes involving parties who actually reside in barangays of different cities or municipalities, except where such barangay units adjoin each other and the parties thereto agree to submit their differences to amicable settlement by the appropriate lupon
  7. Such other classes of disputes which the President of the Philippines may determine in the interest of justice or upon the recommendation of the Secretary of Justice

What disputes and offenses covered by KP?


Answer :  Almost all civil disputes and every criminal offense punishable by imprisonment not exceeding one year or a fine not exceeding P5,000.00 are subject to amicable settlement under the KP when parties involved are individuals who are residing in the same city or municipality.

What happens when a case outside the jurisdiction of the KP is settled amicably at the barangay level?


Answer :  Any settlement or arbitration on disputes not covered by the KP does not have the force and effect of a court judgment; they are merely private contracts and cannot be enforced through execution by the lupon or court.

What is arbitration?


Answer :  Arbitration is the alternative way of settling disputes under the KP whereby contesting parties agree in writing on the decision or judgment of the punong barangay or the pangkat.

What is katarungang pambarangay?


Answer :  The Katarungang Pambarangay is a system for amicable settlement of disputes at the barangay. It is an out-of-court resolution of conflicts by the community members themselves under the guidance of the unong barangay and without intervention of legal counsels and representatives.

What is mediation?


Answer :  Mediation of the first process of settling a dispute under the KP. It is performed by the punong barangay as lupon chairman who is given authority to summon the disputants for a face to face meeting before him for the purpose of expeditiously and amicably settling their differences.

What is the Term of Office of the lupon members?


Answer :  Lupon Members shall hold office until a new lupon is constituted on the third year following their appointment, unless the term of any of the lupon members is sooner terminated by resignation, transfer of residence or place of work or withdrawal of appointment by the Punong Barangay with the concurrence of the majority of the members of lupon.

Who is the Chairman of the lupon?


Answer :  The Punong Barangay is the Chairman of the lupon.

Millenium Development Goals Fund or MDG Fund

How can an LGU avail of this financing?


Answer :  The Local Chief Executive writes a Letter of Intent to the Director, Office of Project Development Services, DILG or to the Executive Director, Municipal Development Fund Office, DOF. The Letter of Intent is accompanied by a brief description of the project. If the LGU and the project are both eligible for financing, the LGU is advised to submit documents for the issuance of a Certificate of Borrowing Capacity by the Bureau of Local Government Finance (DOF), and a Sangguniang Bayan resolution authorizing the Local Chief Executive to enter into relevant agreements relative to the project. Proforma of the SB Resolution is provided by MDGF. A feasibility study (FS) is submitted to MDFO for evaluation. The FS may be prepared by the LGU, may hire a consultant, or it may request technical assistance from the DILG. If found feasible by MDFO, the project is approved for financing under the MDG Fund.

What are the loan terms and conditions of MDG Fund?


Answer :  MDGF has three (3) financing packages: Package 1 Softer support / Light equipment e.g. procurement of light equipment, goods, seed capital for livelihood and similar items Interest rate : 7.5% per annum, fixed MDGF has three (3) financing packages: Repayment Period : 5 years inclusive of 1 year grace period on principal Package 2 Heavy equipment e.g. procurement of heavy equipment such as farm tractors, garbage trucks, dump trucks, pay loaders Interest rate : 7.5% per annum, fixed Repayment period : 10 years inclusive of 3 years grace period on principal Package 3 Civil Works/Infrastructure such as construction and rehabilitation of educational facilities, health-related facilities, water supply facilities and similar items Interest rate : 8.0% per annum, fixed Repayment period : 15 years inclusive of 3 years grace period on principal

What are the projects eligible for financing under the Fund?


Answer :  Projects that clearly contribute to the attainment of any or all of Millennium Development Goals 1-7 and included in the LGU Local Development Plans, such as those on health, poverty-reduction, water, sanitation, education and other socio-economic projects. Examples include but are not limited to:

  1. Livelihood programs/projects such as cottage industries, handicraft industries, livestock production, etc., including construction of livelihood centers/support facilities, Construction/rehabilitation/improvement of:
    • water supply systems
    • access roads such as farm-to-market roads, footbridges
    • public auction markets
    • health care centers
    • day-care centers/pre-school institutions
    • RHUs/lying-in clinics which may include equipment and supplies
    • municipal/barangay wharves/ports
  2. Construction/provision of women's resource centers and livelihood centers. Procurement of various seedlings and other farm equipment and other farm implements
  3. Procurement of heavy equipment for SWM, road construction/ maintenance Establishment of HIV/AIDS and STD counseling and surveillance center/desk Construction/installation of solar driers, multi-purpose pavement, post-harvest facilities, food processing, rice and corn m ills, warehouses.

What is the MDG fund?


Answer :  It is a locally-funded project jointly implemented by OPDS/DILG and the Municipal Development Fund Office (MDFO)/DOF, with DILG responsible for capacity development, particularly on project preparation, implementation and operation and maintenance, and MDFO for Fund administration of the P500 M made available by MDFO from its Second Generation Fund (SGF) for relending to interested and eligible LGUs. The MDG Fund finances projects supportive of the attainment of Millennium Development Goals 1 – 7 such as those on water, sanitation, health, education and other socioeconomic projects.

What LGUs are eligible for this financing?


Answer :  These are:

  1. 4th-6th class municipalities
  2. all provinces regardless of income class, borrowing for their 4th-6th class municipalities

LGSP-LED LGU Participation

Are there cross-cutting themes under LGSP-LED?


Answer :  The themes of gender equality, environmental sustainability and poverty reduction will be treated as cross-cutting themes under LGSP-LED. The priority LED initiatives must demonstrate that consideration has been given to the integration of these essential themes in terms of the planned activities and their implications for future policies.

How was the selection process for Phase 1 undertaken?


Answer :  The selection of LGU alliances to be covered during Phase 1 will be undertaken in a competitive manner and will be open to all LGUs including provinces and LGU alliances. The call for LGU participation will be disseminated through the DILG regional and field offices nationwide. The LGU application and review of LGU submissions follows a logical sequence involving procedural steps to ensure objectivity and transparency in the LGU selection process. The following procedural steps in the selection process will be undertaken:

  1. Review and Assessment of LGU Submissions
  2. LGU Self Assessment of Competitiveness.
  3. LGU Presentation to the Independent Panel
  4. Scoring and Rating Process

How will LGSP-LED be implemented?


Answer :  Over the 8-year period, LGSP-LED assistance will be implemented in three distinct phases. Phase 1 will involve working with competitive LGUs, Phase 2 will involve working with LGUs in a state of reading for LED, and Phase 3 will involve complementation and leveraging donor resources for LGU LED sustainability.

How will LGSP-LED operate in the national and local levels?


Answer :  At the national level, LGSP- LED will improve the enabling environment for decentralization and local governance, with a focus on how this supports local economic development. It will also address ways to improve the coordination and rationalization of LED approaches in the country. On the other hand, LGSP-LED's work at the local level will provide support to participating LGUs in developing and implementing their local economic development approaches. The intention is to build the capacity of LGUs to pursue innovative LED methods that can produce important job creation, generate economic results for women and men, and improve the governance environment support for economic development. The strong public-private partnership that would emerge under the Project will provide LGUs and their alliances the means to adopt area-wide, long-term integrated LED strategies focused on creative and sustainable solutions in response to local circumstances.

How will Phase 3 be carried out?


Answer :  Phase 3 will run for another three (3) years (2013-2016) and may involve expanding coverage of LGSP-LED programming by DILG to other LGUs through complementation and leveraging with other donors and financial institutions. In this stage, LGUs are able to secure complementary investment support and funding assistance for their LED initiatives The Project will support the capacity of LGUs to develop innovative LED approaches at the local level that would generate jobs and create employment opportunities, improve the governance through local enabling environment supporting local economic development and provide models of emerging best practices that other LGUs would adopt and/or replicate.

What are the expected outputs for 2009?


Answer :  The year 2009 will involve the launch of LGSP-LED into its implementation phase, Advanced LGUs will be the priority for Phase I. In the National-level component, the Department 's efforts on creating LED policy framework and strengthen DILG's national and regional machinery necessary for project roll-out. Three major result areas are planned:

  1. DILG policy framework on local economic development for LGUs,
  2. Knowledge management (KM) action plans and ICT needs assessment for LED; and
  3. Retooling DILG's regional machinery for LED promotion and advancement. A National Forum will be launched as a new mechanism for consultation, dialogue and innovation in LED.
At the Local-level, the Project will focus its efforts on an initials set of four (4) participating LGU Alliances to help bring about improved local conditions for sustainable local economic development. The three key results areas are as follows:
  1. Four LGU alliances acting as champions on LED in the Philippines;
  2. LGU corporate powers mobilized for LED; and
  3. Pubic-private-community partnerships for LED unleashed.
A National Forum will be launched as a new mechanism for consultation, dialogue and innovation in LED. At the Local-level, the Project will focus its efforts on an initials set of four (4) participating LGU Alliances to help bring about improved local conditions for sustainable local economic development. The three key results areas are as follows: (1) Four LGU alliances acting as champions on LED in the Philippines; (@) LGU corporate powers mobilized for LED; and (3) Pubic-private-community partnerships for LED unleashed.

What are the functions of the PSC?


Answer :  

  1. Ensure the effective and efficient implementation of the approved Project Implementation Plan (PIP), Annual Work Plan (AWP) and related Project documents;
  2. Monitor and review the progress of planned activities and assess overall performance of LGSP-LED in attaining its outcomes and outputs based on the approved Project performance framework;
  3. Review and approve recommendations arising from Project evaluations conducted during the course of Project implementation;
  4. Ensure the implementation of policy directives relevant to the Project and provide guidance in advocating the policy support at national and local levels;
  5. Serve as a forum for discussion of issues and recommendations arising from Project operations.

What are the Legal bases for LGSP-LED implementation?


Answer :  

  1. A Memorandum of Understanding was signed between Department of the Interior and Local Government (DILG) and the Canadian International Development Agency (CIDA) on March 30, 2007.
  2. A Memorandum of Agreement on the implementation of LGSP-LED was signed between DILG and the Canadian executing Agency (CEA) on April 1, 2009

What are the LGUs considered to be in a state of readiness for LED?


Answer :  LGUs that are in the state of readiness for LED are those that have demonstrated commitment to pursue a transparent and accountable process of LED and possess the technical, managerial, and financial capacity to accomplish their development goals. They are the targets of Phase 2, which will run for the following subsequent three (3) years (2010-2013). Under this Phase, 8 LGUs will be selected for assistance. Separate selection guidelines will be established for Category 2 LGUs based on lessons learned in Phase 1.

What are the Project's guiding principles?


Answer :  

  1. Fostering the revered Filipino tradition of bayanihan, which is the spirit of cohesive effort where shared challenges are addressed through the strength of unity, cooperation and, partnership in the local communities;
  2. Flexibility to allow the work with LGUs to be demand-driven. It is anticipated that this will result in a range of LED models being supported and responsive to the needs and requirements of the LED stakeholders;
  3. Cost-shared and performance based initiatives.
  4. Use of existing resources in the Philippines to support LED activities allowing more sustainable relationships to be built with LGUs. This could include tapping Local Resources partners(e.g. consultants, NGOs, academe, etc) to provide technical assistance, facilitating the identification and accessing of financing channels for LGUS, and mobilizing the local community to play an active role in the LED process;
  5. LED interventions based on sound market principles with a solid assessment of the feasibility of achieving intended results and making them economically and environmentally sustainable;
  6. Inclusion of informal enterprises in the LED process, including the planning and implementation of LED initiatives and in investment programming;
  7. A LED planning process that is harmonized with established LGU planning systems and processes for a coherent enabling environment;
  8. Mainstreaming of gender equality, environmental sustainability and poverty reduction concerns;
  9. An inclusive process that brings in all key stakeholders that have an interest in and ability to contribute to LED;
  10. An approach focused not only on growth, but also on sustainable development and social justice.

What are the Responsibilities of DILG?


Answer :  

  1. Serve as co-chair and co-decision maker (alongside CIDA) of the Project Steering Committee (PSC) and provide guidance in the Project design and delivery including responsibility to direct the Project's structure, approach and pace;
  2. Review and approve Project’s key documents such as the PIP, AWPs and other Project related documents;
  3. Facilitate and sign Memorandum of Understanding and amendments on behalf of the Philippine government and secure necessary approvals of the national government for the Project;
  4. Organize and establish the Project Management Team (PMT) composed of designated senior staff from the DILG operating units with the Bureau of Local Government Development (BLGD) as focal unit;
  5. Mobilize appropriate human resources a all levels within the Department to participate in the planning, implementation, and monitoring and evaluation of the Project;
  6. Set up regional mechanisms in cooperation with other government agencies and institutions represented in the PSC to ensure that work plans are mainstreamed into agency's plans, projects and activities.
  7. Build on the established partnerships and coordination arrangement with other NGAs, CSOs, private sector and LGUs including donor organizations and international partners in support of Project planning and implementation activities;
  8. Collaborate with CIDA in undertaking monitoring and evaluation of the progress of Project activities and assessing Project achievements based on the approved performance measurement framework.

What are the Responsibilities of the DILG Management Team?


Answer :  

  1. Coordinate with the CEA in the Implementation of Project activities at the national and regional level including the provision of assistance in capacity development, strategic planning , knowledge management and partnership;
  2. Coordinate and conduct follow through activities on Project related matters discussed and agreed during PSC meetings between and among the member national agencies, partner CSOs, LGUs, Leagues and private sectors;
  3. Participate in the preparation and review of PIP, AWPs, progress and financial reports and other technical documents as necessary in close collaboration with the CEA;
  4. Conduct needs assessment of DILG national and regional counterparts for capacity development, institutional strengthening and knowledge management on local economic development;
  5. Assist in the maintenance of the LGSP-LED website and database at the DILG offices through provision and updating of documentation reports, policy papers, etc. that will be made available on the website;
  6. Undertake monitoring and evaluation of DILG counterpart contribution of Project activities at national and local levels;
  7. Attend and participate in the regular meetings of DILG and CIDA on project status and work targets and undertake necessary follow up activities;
  8. As secretariat to the PSC, the PMT will be responsible in coordinating the PSC meetings

What has been achieved so far?


Answer :  In 2008, a DILG Project Management Team (PMT) was created. The PMT facilitated the conduct of a series of consultative meetings and workshops with LED practitioners and partners form other NGAs, the private sector, NGOs, the academe and the donor community to conduct an inventory of existing programs, projects and activities and series that supports local economic development and the development of the logical framework and project implementation plan for LGSP-LED. To date, through a competitive process, four LGU alliances were selected for Phase I: The Province of Guimaras Agri-Tourism Alliance, the Dapitan-Dipolog-Polanco-Katipunan-Pres. M. Roxas-Manukan (DDPKaRoMa) Growth Corridor in the Province of Zamboanga del Norte, One Pangasinan Alliance of LGUs (OPAL) in the Province of Pangasinan, and the Province of Bohol Integrated Area Development Cluster V (BIAD). A series of capacity development workshops and consultative dialogues with the participating LGU alliances in the planning and implementation of priority LED initiatives have also been completed. In June, LGSP-LED intends to hold national and provincial launches. During the national launching, the MOA between DILG, the CEA and the four participating LGU alliances will be signed.

What is LGSP-LED?


Answer :  The Local Governance Support Program for Local Economic Development (LGSP-LED) is an 8-year collaborative project of the Governments of Canada and the Philippines that will support the Department of Interior and Local Government (DILG) and other relevant national agencies in creating enabling conditions for decentralization and improving policies, laws, programs and operations to enhance local governance and economic development. The goal of the project is to foster efficient, responsive, transparent and accountable governance at all levels. Its purpose is to reduce poverty by strengthening local governance and supporting sustainable Local Economic Development (LED). The Program operates both at the national and local levels, providing a better enabling environment for LGUs and improved prospects for local economic development in various communities.

What is meant by competitive LGUs?


Answer :  Competitive LGUs are those that have advanced the LED process and would require additional support to further enabling environment for LED. They are targets of Phase 1, which will cover initial 15 months (2008-2010). It will focus on strengthening the LED programming and partnership arrangements of selected four (4) eligible LGU alliances. The lessons learned and experience gained during this Phase will serve to guide the succeeding phases of LGSP-LED implementation. It is also intended to inform CIDA and DILG on whether the LGUs should continue into the longer term phase and/or attract more LGUs into the Project.

What is the focus of the LGSP-LED assistance?


Answer :  The focus of LGSP-LED assistance is to improve the capacity of the selected LGUs to create and maintain an environment that sustains more value creation for its enterprises and greater prosperity for its people. Sustainable local economic development dictates that the LGU makes efficient use of its natural resources, minimizing adverse effects brought about by undirected growth. The important contribution of the project is ensuring that LGUs have the prerequisite enabling environment in pushing its businesses and residents oriented towards pro-poor, gender responsive and environmentally sound local economic development.

Who can avail of LGSP-LED assistance?


Answer :  Through the Project phased approach, LGSP-LED will target LGUs under three (3) main categories, as follows:

  1. Category One: LGUs and LGU alliances that have advanced the LED process and initiated LED implementation but require additional support in enabling environment for improving business opportunities and investment climate.
  2. Category Two: LGUs and LGU alliances requiring more entry level support and assistance in strengthening LED planning and decision-making processes.
  3. Category Three: LGUs and LGU alliances where DILG and CIDA will determine that the LGSP-LED could complement programming with other donor organizations and/or funding institutions.

Who can be contacted for more information?


Answer :  More information about LGSP-LED can be obtained from: Director Manuel Gotis, CESO III Chair, PMT Department of Interior and Local Government (DILG) A Francisco Gold Condominium II EDSA, cor. Mapagmahal St. Diliman, Quezon City Tel. No. (632) 929-9235, 920-3513 Fax No. (632) 927-7852

Who is funding and implementing LGSP-LED?


Answer :  LGSP-LED is funded by the Canadian International Development Agency (CIDA) and implemented by the Canadian Executing Agency (CEA), in partnership with DILG. The CEA is a consortium of the Canadian Urban Institute (CUI) (www.canurb.com) and the Association of Canadian Community Colleges (ACCC) (www.accc.ca). The implementation of LGSP-LED will cover the period from 2008 until 2016.

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